A/V Coordinator
Job Description
About Unity Charity
Unity Charity uses Hip Hop art forms to promote resilience and well-being among youth, building healthier communities. Unity engages youth 12 to 29 by implementing school and community programs helping youth positively express their stress and develop skills for success. Unity empowers youth to make better choices as leaders, mentors and positive community role models, leading to more productive citizens, safer schools, and healthier communities. Unity Charity is a national organization working across Ontario, Nova Scotia, and Manitoba that engages thousands of youth each year. Unity values passion, integrity, respect and community, and expects all of our representatives to embody these values.
Unity Charity prides itself on being a collection of creative and innovative individuals brought together by their love for the arts and their desire to make a positive impact on youth. Our culture is one of flexibility, innovation, and hard work.
Application Deadline: Friday, September 22nd, 2023
Role Description:
The A/V Coordinator is the key individual that coordinates and supports Unity’s Audio and Visual logistics for programs, events, and studio equipment inventory. The A/V Coordinator will also act as staff lead on bookings and execution of the Unity School programs. The ideal candidate possesses a strong technical background in audiovisual systems, excellent organizational skills, and the ability to ensure seamless execution of audio and video setups for various activities. The A/V Coordinator will play a crucial role in enhancing the overall quality of our events and programs through their expertise in audio and video technologies.
This role is a part-time (18 hrs a week) contract position. The contract is for 11 months (October to August) with significant possibility of renewal, and has a total value of $21,800. This role reports to the Unity Program Director. This role is a mixed virtual / in-person role that will require the candidate to be in-person in Toronto 1-2 times per week.
Key Requirements:
- A bachelor's degree or equivalent experience in a related field (e.g., audio engineering, video production, media studies).
- Experience working with a Canadian arts or non-profit organization
- Experience in the Hip Hop community, knowledge of Hip Hop culture & its related art forms is considered an asset
- Experience with arts-based facilitation is considered an asset
- An innovative, entrepreneurial spirit and passion for the Unity Charity mission
- A true desire to execute top-notch youth programs in a fast-paced, energetic environment
- Outstanding organizational and time management skills
- Positive team player, self-motivated, and excellent communicator with the ability to coordinate with interdepartmental teams and with multiple stakeholders
- Excellent attention to detail
- Act in accordance to Unity’s Behavioral Code of Conduct and exercise professional judgment in all scenarios involving youth and external stakeholders
- Driving is an asset, but not required
- Proven experience (3 years) in setting up and operating audiovisual equipment for events, conferences, or programs, for professional use - Specifically PA setup, audio and video for streaming
- Knowledge of industry-standard audio and video software and hardware.
- Familiarity with emerging trends and advancements in audio and video technologies.
- Proficiency in audio mixing, video switching, and live streaming technologies.
- Experience in technical support
- Literacy with Zoom, Google Suite
- Experience with virtual program delivery, graphic design, and video editing software is an asset
Role Responsibilities
Role Responsibilities:
Equipment Management
- Maintain an inventory of audiovisual equipment, ensuring all items are properly labeled, accounted for, and maintained in good working condition
- Coordinate internal equipment rentals by staff for off-site programs and events, ensuring equipment is returned in a timely manner
- Coordinate equipment rentals and purchases as needed, considering budgetary constraints and technical specifications
- Stay informed about industry trends and technological advancements in audio and video equipment
- Manage, maintain and upkeep of all technical equipment related to audio, lighting and video.
- Provide overall technical support to the Unity Staff for related activities
- Provide education and training in audio, video and lighting areas
- Provide accurate work and cost estimates regarding A/V for multiple projects in-studio and in community spaces
Audio/Video Setup and Management
- Set up and operate audio and video equipment for various Unity events, meetings, and programs, ensuring high-quality sound and visuals
- Support participants in regards to their streaming needs and internet access
- Troubleshoot and resolve technical issues related to audio and video equipment promptly
- Collaborate with event organizers to understand their audio and video requirements and provide appropriate solutions
Technical Support
- Provide technical support to presenters, speakers, and performers during Unity events, assisting with equipment setup and troubleshooting
- Educate internal stakeholders on the proper usage of audio and video equipment and systems
- Develop user guides and documentation for audiovisual setups and equipment operation
- Conduct pre-event testing of audio and video setups to ensure optimal performance and identify any potential issues
- Monitor and adjust audio and video levels during events to maintain optimal quality
Collaboration
- Collaborate with cross-functional teams including IT, marketing, and production to ensure successful execution of audio and video requirements
- Work closely with external vendors and service providers to source equipment and technical expertise when needed
Program and Participant Support
- Work with Ontario Program Managers to identify and manage in-studio A/V needs
- Liaise with Ontario Program Managers and partners in creating community events and showcases
- Work with Ontario Program Managers to identify and fulfill technical needs for programs
- Working with the program’s virtual streaming partners and artist facilitators to ensure the smooth delivery of program workshops
- Identifying participant, artist and partner concerns, and working with the Unity team to solve issues to mutual satisfaction
How to Apply: To apply for this role, please send a cover letter and resume to rafat.a@unitycharity.com.
Application Deadline: September 22, 2023
Interview Dates: September 27 - 28, notified by September 29
Start Date: October 10th
